jp.ik is looking for a Tender and Proposal Specialist
About jp.ik:
Contributing to a sustainable world is the driving force behind our work at jp.ik. We believe technology facilitates access to and the transfer of knowledge, making it a powerful tool for bringing education to everyone, everywhere. We believe that, through education, we can build true knowledge societies and, consequently, a more sustainable and fairer world for all!
Opportunity:
jp.ik (a brand of JP Sá Couto) is looking for a Bid and Proposal Specialist to join our team!
Your mission:
Analyse tenders and commercial requirements, liaise with technical teams, and prepare cost estimates and commercial proposals.
Key responsibilities:
- Analyse tender specifications, requests for proposals (RFPs), requests for quotations (RFQs) and other documentation, identifying requirements, eligibility criteria and the information needed to prepare submissions.
- Coordinate the collection and consolidation of information from technical, commercial and financial teams.
- Prepare and consolidate technical, commercial and financial proposals, ensuring consistency and alignment with customer or tender requirements.
- Request quotations, analyse the information received and prepare proposal cost estimates in coordination with the relevant teams.
- Ensure that proposals and tender submissions meet all documentation and administrative requirements.
- Plan and monitor activities, deadlines and deliverables for ongoing bid and proposal processes.
- Plan, organise and lead kick-off, progress and closing meetings for tender and proposal processes.
- Ensure a structured handover of information to the teams responsible for delivering awarded projects.
- Keep document libraries, proposal templates and tender support resources up to date.
- Support the preparation of presentations, responses to clarification requests and supplementary documentation for customers.
Qualifications, experience and skills:
- Completion of secondary education (Year 12) or a degree in a relevant field.
- Between 2 and 5 years’ experience preparing and costing commercial proposals and responding to public or private tenders for domestic and international business.
- Knowledge of procurement and contracting processes.
- Proficiency in Microsoft 365, particularly Excel, Word and Outlook, and the ability to use Microsoft Copilot to support document preparation and analysis.
- Strong research, information synthesis and document organisation skills.
- Knowledge of technology solutions and IT infrastructure (preferred).
- English and Spanish language skills, both spoken and written.
What we offer:
- A challenging role.
- An excellent working environment.
- An organisational culture focused on people’s wellbeing.
If you are the person we are looking for, submit your application by 9 November!
Work location: Perafita, Matosinhos.
